Frequently Asked Questions
When does registration close?
Registration closes Monday 3rd July 2023 at 5pm.
What time does the conference start and end?
Start time: Registration will open at 09:00 on Day 1.
The official Welcome will begin at 10:00
Finish time: 16:00 on Day 2.
Are there any hotel rooms left:
Hotel are listed on this website, no more hotels will be added: Meet in Nottingham website.
What is the venue address?
Newton Building, Nottingham Trent University, 30 Burton Street, Nottingham, NG1 4BU
the Gala Dinner (Thursday 6 July) will be taking place at:
Royal Suite, Crowne Plaza Hotel, Wollaton Street, Nottingham, NG1 5RH
Is there parking?
Yes, there is a park and ride and other parking options. 24 hour rates are available. Please see this website:
How do I know if I have registered?
Everyone who registers receives email confirmation that it has gone through. If you registered for someone else please ask them to check their emails in the first instance.
Will the conference be live-streamed?
We will be live-streaming the morning presentations of the conference on day 1. A link will be available at the top of this page in the morning on day 1 (Thursday around 09:30am). The online event is free to join. This is a pilot, but we have IT support from the University who are experienced in live streaming events.
Are posters available to view online?
This year we do not have access to the posters prior to the event, and so not able to make these available online during the conference. We will however, request posters post-conference and make these available on our portal (and ensure all requests for portal access have been resolved).
What size do I print my poster at?
Poster guidelines can be found here
How do I know where to put my poster up?
Each poster has a reference number, a list of all posters and the numbers will be provided when you register. The posters will likely be arranged by category, and you should easily find your number to put your poster up. Volunteers will be around to support.
If I arrive late at the conference, can I still get in?
We ask that everyone does their best to arrive between 09:00 and 10:00 so that we can get everyone (over 400 delegates) registered and in the lecture hall for 10:00. We want to avoid late arrivals as this can be disruptive to speakers, however we understand that some are traveling several hours on the Thursday morning, and that rail over-time strikes might affect some train journeys. If you arrive late to the conference, you will be able to register and we ask that you join the conference as quietly as possible.
Is there private space to meet with colleagues, take calls or work remotely?
Yes, you are welcome to use any of the empty meeting rooms in the venue. The venue will have wifi,
Will there be a wifi
Yes. There will be an open wifi network to connect to.
What is the conference hashtag?